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Information for authors

PREPARATION INSTRUCTIONS FOR CLUSTER 2014 PAPERS

Authors of accepted papers should have already received reviewer comments by email. Please take them into account carefully when preparing your camera-ready paper for the proceedings.

Deadlines for camera-ready versions:
Papers and Posters: July 25, 2014
Workshops: as set by the workshop

These are firm deadlines for inclusion of your paper in the proceedings.

Page limits
  • Full papers: 9 pages
  • Posters: 2 pages
  • Workshops: as set by the workshop
For full papers, an extra page (at most) can be purchased for 100 €.
Other important information:

At least one author of an accepted paper or poster must register at the full rate. The student discount cannot be applied to meet this requirement, and each paper must be registered at full rate.

The early registration deadline is 4 August 2014.

All papers and posters will be published by IEEE. Please use the following guidelines to prepare the camera-ready version.

PREPARATION INSTRUCTIONS FOR CLUSTER 2014 POSTERS


We have to present 16  posters in one hour, therefore we have 4 minutes for each poster including the setup for the presentation. You can and should use slides and it would help a lot if you could send them to us in advance (so that we do not have to switch computers).

There will be one panel for each poster (Vertical maximum size of the poster: 0,95 x 1,90 mts)

You have to print the poster yourself and please bring it with you to the conference.













INSTRUCTIONS FOR CAMERA-READY PAPERS
URL of Author Kit/Submission Instructions
http://www.ieee.org/conferences_events/conferences/publishing/templates.html
All accepted articles to appear in IEEE Cluster 2014 wil be published in IEEE Xplore. Thus, they must adhere to the IEEE Xplore PDF specification for compatibility. The author remains responsible for the internal paper format since this service is only to confirm that the final PDF complies with IEEE Xplore requirements for publication, notably embedded fonts.
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
IEEE PDF eXpress Access Info: http://www.pdf-express.org/. Conference ID: 31858X
Service Opens: June 30, 2014
Submission Deadline: July 28, 2014
STEPS FOR SUBMISSION:
  1. Create your manuscript(s),
  2. Proof-read and check format of your manuscript (do this before going to IEEE PDF eXpress),
  3. Create IEEE PDF eXpress account,
  4. Upload source file(s) for Conversion; and/or PDF(s) for Checking,
  5. When notified, obtain your Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support,
  6. For paper review and for final papers, always submit properly formatted, IEEE Xplore-compatible PDF(s) to the specific Easychair site
EASYCHAIR SITE:


DETAILED INSTRUCTIONS FOR ACCESSING AND USING THE PDF EXPRESS SITE ARE:
  1. Access the IEEE PDF eXpress site
    • First-time users
      1. Click 'New Users - Click Here'.
      2. Enter '31858X' for the Conference ID, your email address, and choose a new password.Continueto enterinformation as prompted.
      3. You will receive online and email confirmation of successful account setup.
    • Previous users, but using it the first time for a new conference
      1. Enter 31858X for the Conference ID, your email address, and enter the password you used for your old account.
      2. When you click 'Login', you’ll receive an error saying you need to set up an account. Simplyclick'Continue'. By entering your previously used email address and password combination,you will enableyour old account for access to this new conference.
      3. Check that the contact information is still valid, and click 'Submit'.
      4. You will receive online and email confirmation of successful account setup.
    • Returning users
      1. Enter 31858X for the Conference ID, email address and password.
  1. For each conference paper, click 'Create New Title'
  2. Enter identifying text for the paper (title is recommended but not required)
  3. Click 'Submit PDF for Checking' or 'Submit Source Files for Conversion'
  4. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.
  5. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed
It is important to note that submitting a file to IEEE PDF eXpress in only for creation of a compliant PDF file, you must still submit your final paper through online submission.

Options (choose one)

 If the PDF submitted fails the PDF check If you are not satisfied with the IEEE PDF eXpress-converted PDF If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF
Option 1

 Submit your source file for conversion PDF Check, or by clicking Try again, then Submit Source Files for Conversion. Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) Submit your IEEE Xplore compatible PDF to the Easychair site
Option 2

 Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions. Submit a PDF by clicking Try again, then Submit PDF for Checking

IEEE PDF eXpress converts the following file types to PDF
  1. Rich Text Format
  2. Freelance
  3. (La)TeX (DVI and all support files required)*
  4. PageMaker
  5. FrameMaker
  6. QuarkXpress*
  7. Word Pro
  8. Microsoft Word
  9. WordPerfect
COPYRIGHT FORMS

Information regarding copyrights is available here: 
http://www.ieee.org/publications_standards/publications/rights/copyrightmain.html

The PDF form is here: http://www.ieee.org/documents/ieeecopyrightform.pdf

Please carefully read the instructions and the contents of the copyright form, then upload it with the camera-ready version of the paper. To do so, use the <Upload a new version> tab in the Easychair menu of your submission.
On the next page, upload your camera ready paper under the <Submission> tab and the copyright form under the <Attachement> tab.

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